What is Confirmation Letter? | Meaning & Definition | HR Glossary (2024)

What is a confirmation letter?

A confirmation letter confirms the employment of an employee at a particular organization. Typically, the employee joining a company on probation will receive their confirmation letter at the end of the probation period.

What is the Salary confirmation letter?

Salary confirmation letter, or a salary verification letter, is a piece of document that declares the salary breakdown that the employee and the employer have mutually agreed upon.

What is an employment confirmation letter?

An employment confirmation letter confirms the employment and association of an employee with a particular organization. This letter contains the job title, designation, salary proration, and important policies relating to the employment of this particular employee.

How do you write a confirmation email?

The letter of confirmation can be a physically written letter or an email. However, there is a pattern to follow while writing both. A confirmation letter/email comes with a defined format and some specific official content. For instance, is everything that this email shall entail:

1. The official letterhead of the company.
2. A subject line, concise and precise, that states that the employment of the candidate has been confirmed.
3. Position and title of the new employee.
4. Verification of the terms of employment and a brief list of all that is expected from the employee in terms of work.
5. A breakdown of the salary and the added bonuses.
6. Contact information about the company and the people concerned with the hiring of the employee.
7. A signature from the company that authenticates the whole process.

Why is a confirmation letter important?

It is a strategy that is focused on increasing engagement and employee participation by including gaming elements to an already existing software that the employee uses. It is not entirely a game per se but has the look and feel of one to motivate the employees to engage better and engage more.